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PRESENT Pres- Phil Boivin Past Pres- Jim Toye Vice Pres- Kim Gartner Directors- Ed Sigmeth, Charmaine Bernath, Michael Hotsko, Mark Dubkowski, Colleen Digness, Ivan Gabrysh, Elwood Hennings, Sheila Leurer Executive Director- Richard Dolezsar CALL TO ORDER President Boivin called the meeting to order at 9:00 a.m. AGENDA 98-01. DIGNESS: That the Agenda be adopted as amended. CARRIED MINUTES 99-01. HOTSKO: That the minutes of the September 22, 2001 Exec- utive meeting be approved as circulated. CARRIED FINANCIAL STATEMENT 100-01. HENNINGS: That the Financial Statement for the period ended October 31, 2001 be accepted. CARRIED VONDA CROISSANT Ms. Croissant gave an overview of the National Collaboration - U of R Project for Local Government Administration Professional On-Line - CERTIFICATE Education: PROGRAMS - Proposals for National Professional Standards are under review - Overview of enrollment trends - Challenge Credit Exam - for 2 of 4 courses possible - full tuition - Now 75% exam and 25% course average - Need person for committee reviewing accounting/financial curriculum (Ed Sigmeth volunteered) KEITH COMSTOCK - All legislative changes for Acts relating to municipalities go through MUNICIPAL AFFAIRS & this branch HOUSING POLICY MGR - Responsible for consultative processes PROGRAM & POLICY - Draft summary of potential 2002 legislative amendments and issues DEVELOPMENT BRANCH was reviewed MIKE BADHAM, SUMA Attended to discuss the following issues: PRES-KEITH SCHNEIDER - Draft urban legislation for cities SUMA EXEC DIRECTOR - SAMA issues - funding/chairperson - MEPP - Commission will advise members about current review - Department of Municipal Affairs reorganization MEPP REVIEW-TERRY 101-01. GARTNER: That we suggest a meeting, with Terry Stevens STEVENS relating to the MEPP Commission review, in conjunction with our next Executive meeting on February 3, 2002. CARRIED RADISSON HOTEL- 102-01. DIGNESS: That we confirm the contract for the June 4th to 7th, CONVENTION 2002- 2002 Conference with the Radisson Hotel and insist on Parking facilities PARKING being provided for all delegates to the Conference. CARRIED CITY CLERKS ASSOC- 103-01. HENNINGS: That we acknowledge the Report provided by FALL MEETING REPORT Past President Toye on the October 25, 2001 meeting of the City Clerks Association. CARRIED FINANCIAL STATEMENT 104-01. GABRYSH: That we accept the Reports provided by Director INFORMATION RETURN Sigmeth on the progress of the Financial Statement and Information Return Municipal Reporting Committee. CARRIED LOCAL GOVERNMENT 105-01. GARTNER: That we authorize award of the $750.00 Local LEADERSHIP Government Leadership Scholarship to Debbra Lewis of Eastend and SCHOLARSHIP extend a Thank You note to SUMA for their matching $750.00 sponsorship. CARRIED JUNIOR LGA 106-01. DUBKOWSKI: That we approve the decision of the Advisory SCHOLARSHIP Committee relating to the award of Junior LGA Scholarships to Laurette PROGRAM Raiwett of Whitewood of $400.00 and Shelley Holmes of Weldon of $200.00. CARRIED BOARD OF EXAMINERS 107-01. HOTSKO: That we adopt the Board of Examiners Report as REPORT provided by President Boivin. CARRIED CITY MAYORS’ 108-01. GARTNER: That we acknowledge the November 16, 2001 LEGISLATIVE RENEWAL City Mayors’ Legislative Renewal Committee meeting Report as COMMITTEE provided by Director Dubkowski. CARRIED EXECUTIVE DIRECTOR/ 109-01. HOTSKO: That we acknowledge and accept the annual ADMIN ASSISTANT performance evaluation of the Executive Director and Administrative EVALUATION Assistant. CARRIED 2001/2002 CONTRACT 110-01. SIGMETH: That we renew the contracts with the Executive RENEWAL Director and Administrative Assistant for November 1, 2001 to October 31, 2002. CARRIED 2002 BUDGET 111-01. HOTSKO: That we adopt the 2002 Budget as amended and annexed hereto forming a part of these minutes. CARRIED 2002 MEMBERSHIP FEES 112-01. DIGNESS: That the 2002 Membership fees remain the same at the following rates: Associate $70.00 D, C or Standard $90.00 A, Adv. Level I, Sup. A or Adv. Level II $115.00 CARRIED MEMBERSHIP UPDATE 113-01. BERNATH: That we acknowledge the Membership update and approve Final Notice to those Certified Administrators serving commun- ities in excess of 100 population that have not paid 2001 fees. CARRIED SALARY GUIDELINE 114-01. HOTSKO: That the 2002 Salary Guideline be adjusted by 3% and posted in the December Newsletter and we do a Salary Survey in September of 2002. CARRIED ISC-LAND SYSTEM 115-01. DUBKOWSKI: That we accept Reports on meetings to date TRAINING relating to ISC “Lands” System training for municipalities. CARRIED RESORT VILLAGE 116-01. DIGNESS: That we advise Sk Municipal Affairs and Housing INCORPORATION that we feel the existing criteria for incorporation of Resort Villages is adequate. CARRIED SMAH-TOOL KIT-LINK 117-01. GABRYSH: That we authorize the link between our Web site and the Sk Municipal Affairs and Housing Tool Kit. CARRIED CONDITIONAL 118-01. LEURER: That we concur with the SUMA recommendation CERTIFICATES (1997) to the Board of Examiners to allow Conditional Certificates on a site GRANDFATHER specific basis to those clerks who were affected by the 1997 legislative change requiring certification in the 100 to 500 population range. CARRIED VERDEEN STUDNEY- 119-01. GARTNER: That we refer to the Board of Examiners the VERIFICATION FORM Verdeen Studney letter of concern relating to the Training Verification Form and advise that the administrator must fill it out. CARRIED UMAA AMENDMENTS 120-01. HOTSKO: That we agree with the proposed amendments to the Urban Municipal Administrators Act as proposed in the November 15, 2001 correspondence from Sk Municipal Affairs and Housing. CARRIED PLANNING AND 121-01. LEURER: That the proposed amendments to the Planning and DEVELOPMENT ACT Development Act be referred to the Executive Director to review and comment. CARRIED SK MUNICIPAL AFFAIRS 122-01. GARTNER: That we request the new Sk Municipal Affairs REORGANIZATION organizational chart including names of officials, relating to the recent Sk Municipal Affairs reorganization, be distributed to municipalities. CARRIED LOCUM DATABASE- 123-01. SIGMETH: That those persons wishing to be listed on our CERTIFICATION Locum Database hold at least an Urban Standard or Rural C certificate. CARRIED CORRESPONDENCE 124-01. GABRYSH: That the correspondence be acknowledged and filed. CARRIED ACCOUNTS 125-01. DUBKOWSKI: That the following accounts be approved for payment: 977 JJRW cartridge 50.84 978 Travelodge Exec meeting 2,323.22 979 Rick Dolezsar October 550.00 980 Eileen Danyluk October 550.00 981 Post Review envelopes 329.57 982 Phil Boivin ISC 125.46 983 Phil Boivin MEPP 259.50 984 Jim Toye SACC 489.80 985 Post Review certificates 113.00 986 Brian Sych MEPP 150.57 987 Nipawin Florists bereavement 59.11 988 Sk Power phone 226.11 989 Town of Eastend scholarship 750.00 990 JJRW name tags 101.19 991 Phil Boivin Exec Mtg 143.00 992 Kim Gartner Exec Mtg 370.60 993 Mark Dubkowski Exec Mtg 268.20 994 Charmaine Bernath Exec Mtg 250.22 995 Elwood Hennings Exec Mtg 573.90 996 Jim Toye ` Exec Mtg 303.68 997 Ivan Gabrysh Exec Mtg 271.42 998 Rick Dolezsar Exec Mtg 310.37 999 Ed Sigmeth Exec Mtg 82.70 1000 Colleen Digness Exec Mtg 364.77 1001 Michael Hotsko Exec Mtg 173.19 1002 Rick Dolezsar November 604.17 1003 Eileen Danyluk November 604.17 CARRIED NEXT MEETING DATE The next meeting will be held at noon on Sunday, February 3, 2002 at AND SITE the Regina Inn or the Ramada in Regina in conjunction with the SUMA Conference. 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