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BYLAW NO. 1/00
A BYLAW OF THE URBAN MUNICIPAL ADMINISTRATORS ASSOCIATION OF
SASKATCHEWAN TO SET FORTH AND PROVIDE AUTHORITY FOR THE OPERATION OF THE
ASSOCIATION UNDER THE AUTHORITY OF
The Association in open
meeting at its Annual Convention enacts as follows:
I. GOALS AND OBJECTIVES
1. Education.
(1)
Encourage and maintain the highest possible standards of proficiency, skill and
knowledge among its members in all matters relating to the duties of an Urban
Municipal Administrator/Clerk.
(2)
Promote and assist in maintaining professional standards and efficient
administration of Urban Municipal Government and endeavor to maintain an
effective working relationship with the Saskatchewan Urban Municipalities
Association in all matters related to Urban Municipal Government.
(3) Promote the interest of members in carrying out their
duties.
(4)
Assist with the development of information, courses and seminars, which will
assist members to carry out their duties in a professional manner.
(5)
Provide for input from members as to what subjects or topics constitute
established courses or seminars and provide a mechanism to monitor those
educational programs to ensure the programs remain current and meet the
members’ requirements.
(6)
Provide an avenue for the membership to keep abreast of current municipal
matters so those high standards of proficiency, skill and knowledge are
maintained.
(7)
Facilitate the acquisition and interchange of professional knowledge amongst
the membership.
2. Promotion of the
Association.
(1)
Promote the Association in order to establish a high profile, especially
amongst the membership.
(2) Promote the professionalism of the Association.
(3)
Promote the acceptance and support of Councils for the Association throughout
the Province.
(4) Serve the membership to the maximum of the Association’s
capacity.
(5) Increase the members’ accessibility to the Association.
(6)
Maintain and strive for a role of leadership in respect of its members for all
matters affecting the Association and membership.
(7) Promote the awareness of the Association’s function, goals
and objectives.
3. Membership.
(1)
Provide classes of membership that will allow access by all interested
individuals to the Association and yet maintain the professional standards of
the Association.
4. Officers.
(1) Encourage members to participate in the Association by
running for Executive positions.
(2) Define the duties and roles of all Executive members.
URBAN MUNICIPAL ADMINISTRATORS ASSOCIATION OF SASKATCHEWAN
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5. Discipline/Protection/Compensation.
(1)
Provide leadership in disciplining any member who is in contravention of the
Association’s Bylaws and/or the Urban Municipal Administrator’s Act.
(2)
Provide assistance and non-monetary support to any member in the case of
wrongful dismissal and advice of the procedures available through the Urban
Municipal Board of Reference process.
(3)
Provide advice, assistance to, and protection for, members in their
professional duties and relationships and endeavor to secure them satisfactory
working conditions, adequate compensation for their services and fair
retirement allowances.
6. Liaison.
(1)
Develop and maintain a close liaison with all levels of Government and other
pertinent authorities, particularly with regard to legislation and procedures
existing and proposed.
7. Policy Goals and Objectives Review.
(1)
Implement a mechanism for the continual review of our Association in order to
ensure it remains current and meets the needs of the members.
(2)
Remain flexible to accommodate items of importance that arise from time to time
as the priorities and directions of the Association change.
II. MEMBERSHIP
8. Qualifications
(1) Any person 18 years of age or over and of good
moral character who holds a valid urban certificate of qualification issued
by the Board of Examiners appointed under The Urban Municipality Act, 1984,
may apply for membership in the Association.
(2) Any person 18 years of age or over and of good moral character who is engaged as the Clerk ot Treasurer of a town or village may apply for membership in the Association as an associate member. An associate member shall not have voting privileges at the Annual Convention of the Association nor shall he hold office except as may be provided by the Bylaws of the Association.
(3) The Association in Annual Convention may
admit as honourary members such members as the Convention may approve.
9. Application
(1) An application for membership shall be on a form
prescribed by the Association and shall be accompanied by the annual membership
fee as set by the Executive Board.
(2) If the applicant holds the necessary
certificate or other qualifications as herein set forth and pays the membership
fee he shall be admitted as a member or associate member of the Association and
the Association shall issue to the applicant the appropriate certificate of
membership in the Association.
10. Expiry
(1) Certificates of membership shall expire on
the 31st day of January each year and on the
expiration
thereof all rights of membership in the Association shall cease and terminate
unless prior to the said date the holder of a certificate of membership shall
have paid to the Executive Director of the Association the annual membership
for the then current year as well as any other fee payable under the Bylaws of
the Association.
11. Association Name
(1) The name of the Association shall not be used by any
member or group of members
without
permission in writing of the Executive Board first having been obtained.
III. FEES
12. Every
application for admission as a member or associate member shall pay to the
Executive Director a membership fee to be set annually by the Executive Board.
13. There
shall be paid to the Executive Director by every member in the Association on
or before the 15th day of March every year an annual membership fee
as set by the Executive Board.
URBAN MUNICIPAL ADMINISTRATORS ASSOCIATION OF SASKATCHEWAN
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14. Failure to
pay the annual membership fee shall render a member liable to have his name
struck from the register of membership in accordance with disciplinary
committee policy.
15. A member
whose name has been struck from the register of membership for non-payment of
the annual membership fee or any other fee payable to the Association may have
his name restored to the register by applying in writing to the Executive
Director for that purpose and by paying a fee of $25.00 to cover the cost of
striking off and restoring the name.
Upon receipt of such application and fee the Executive Director, on
being satisfied that an annual membership fee and all other fees payable to the
Association by the applicant have been paid shall restore the name of the
applicant to the register and issue him an annual membership certificate.
16. No fees
shall be payable to the Association by ex-officio members or honorary members
who are not practicing Urban Municipal Clerks or Treasurers of a town or
village.
IV. REGISTRY
17. There
shall be kept at the office of the Executive Director of the Association a
register of the members of the Association in which shall be entered in
alphabetical order the names and addresses of the members of the Association in
good standing.
18. Separate registers shall be kept of all
members and associate members in good standing.
19. The registers shall be open to inspection
by any person at all reasonable times.
20. Upon
production of evidence satisfactory to the Executive Director of the
Association that some error exists in a register, the Executive Director shall
correct such error and initial such correction and make a note indicating the
date of such correction and a reference to the evidence upon which such
correction was made.
21. If a
person whose name is inscribed in a register ceases to hold the qualification
for membership in the Association, his name shall be struck from the register
of membership and except as provided for in Section III, Subsection 4 shall not
be restored thereto without the directive in writing to the Executive Director
by the Executive Board.
V. DIVISIONS
22. For the purpose
of electing the Directors, the Province shall be divided into divisions in
accordance with a plan as set out below and subject to Sections 28(a) and
28(b), the members present at the Convention from each Division shall elect a
Director for the Division and each Director shall, except as hereinafter
provided, hold office for two years.
DIVISION ONE(1)
Cities: Estevan, Moose Jaw, Regina, and Weyburn.
Towns: Alameda, Arcola,
Assiniboia, Balgonie, Bengough, Bienfait, Broadview, Carlyle, Carnduff, Coronach,
Fleming, Francis, Grenfell, Indian Head, Kipling, Lampman, Midale, Milestone,
Moosomin, Ogema, Oxbow, Pilot Butte, Qu’Appelle, Radville, Redvers, Rocanville,
Rockglen, Rouleau, Sintaluta, Stoughton, Wapella, Wawota, Whitewood,
WillowBunch, Wolseley, Yellow Grass.
Villages: Alida, Anteler,
Avonlea, Belle Plaine, Benson, Briercrest, Carievale, Ceylon, Colgate,
Creelman, Drinkwater, Fairlight, Fife lake, Fillmore, Forget, Frobisher,
Gainsborough, Gladmar, Glenavon, Glen Ewen, Goodwater, Grand Coulee, Halbrite,
Hardy, Heward, Kendal, Kennedy, Kenosee Lake, Khedive, Kisbey, Lake Alma, Lang,
McLean, McTaggart, Macoun, Manor, Maryfield, Minton, Montmarte, North Portal,
Odessa, Osage, Pangman, Pense, Roch Percee, St. Victor, Sedley, South Lake,
Storthoaks, Sun Valley, Torquay, Tribune, Vibank, Viceroy, Welwyn, White City,
Wilcox, Windthorst.
URBAN MUNICIPAL ADMINISTRATORS ASSOCIATION OF SASKATCHEWAN
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DIVISION TWO (2)
Cities: Swift Current
Towns: Burstall, Cabri,
Eastend, Gravelbourg, Gull Lake, Herbert, Kyle, Lafleche, Leader, Maple Creek,
Morse, Mossbank, Ponteix, Shaunavon.
Villages: Abbey, Admiral, Aneroid, Bracken, Cadillac,
Carmichael, Chaplin, Climax, Coderre, Consul, Dollard, Ernfold, Fox Valley,
Frontier, Glentworth, Golden Prairie, Hazenmore, Hazlet, Hodgeville, Kincaid,
Lancer, Limerick, Mankota, Mazenod, Mendham, Meyronne, Mortlach, Neville, North
Grove, Palmer, Pennant, Piapot, Prelate, Richmound, Robsart, Rush Lake,
Sceptre, Shackleton, Shamrock, Stewart Valley, Success, Tompkins, Val Marie,
Vanguard, Waldeck, Webb, Wood Mountain, Woodrow.
DIVISION THREE (3)
Cities: Melville, Yorkton.
Towns: Allan, Balcarres, Bredenbury, Canora, Churchbridge,
Colonsay, Craik, Cupar, Davidson, Esterhazy, Foam Lake, Fort Qu’appelle, Govan,
Imperial, Ituna, Kamsack, Langenburg, Lanigan, Lemberg, LeRoy, Lumsden, Nokomis,
Norquay, Preeceville, Raymore, Regina Beach, Saltcoats, Southey, Springside,
Strasbourg, Sturgis, Wadena, Watrous, Wynyard.
Villages:Abernethy, Alice
Beach, Arran, Atwater, Aylesbury, Bangor, Bethune, Bird’s Point, B-
Say- Tah, Buchanan, Buena
Vista, Bulyea, Calder, Caronport, Chamberlain, Chorney Beach, Craven, Dafoe,
Dilke, Disley, Drake, Dubuc, Duff,
Duval, Dysart, Earl Grey, Ebenezer, Edenwold, Elfros, Etters Beach,
Fenwood, Fenwood, Findlater, Fort San, Gerald, Girvin, Glen Harbour, Goodeve,
Grandview Beach, Grayson, Guernsey, Holdfast, Hubbard, Hyas, Island View,
Insigner, Invermay, Jansen, Jedburgh, Kannata Valley, Katepwa Beach, Katepwa
South, Keeler, Kelliher, Killaley, Lebret, Leross, Leslie, Lestock, Liberty,
Lintlaw, Lipton, Lockwood, Lumsden Beach, MacNutt, Manitou Beach, Margo,
Markinch, Melville Beach, Neudorf, Pelican Pointe, Pelly, Penzance, Plunkett,
Punnichy, Quinton, Rama, Rhein, Sandy Beach, Saskatchewan Beach, Semans, Sheho,
Silton, Simpson, Spy Hill, Stenen, Stockholm, Stornoway, Sunset Cove,
Tantallon, Theodore, Togo, Tuxford, Veregin, Viscount, Waldron, Wee Too Beach,
West End, Willowbrook, Wishart, Yarbo, Young, Zelma.
DIVISION FOUR (4)
Cities: Saskatoon
Towns: Asquith, Biggar, Central Butte, Delisle,
Dundurn, Eatonia, Elrose, Eston, Hanley, Kerrobert, Kindersley, Luseland,
Outlook, Rosetown, Unity, Zealandia.
Villages: Alsask, Beaver Flat, Beechy, Big Shell,
Birsay, Bladworth, Bradwell, Brock,
Broderick, Brownlee, Clavet, Coleville, Conquest, Coteau Beach, Denzil,
Dinsmore, Dodsland, Elbow, Elstow, Eyebrow, Flaxcombe, Glenside, Glidden,
Handel, Harris, Hawarden, Herschel, Kelfield, Kenaston, Kinley, Landis,
Loreburn, Loverna, Lucky Lake, Macrorie,
Major, Mantario, Marengo, Marquis, Milden, Mistusinne, Netherhill,
Perdue, Plenty, Primate, Riverhurst,
Ruthilda, Sheilds, Smiley, Sovereign,
Springwater, Strongfield, Tessier, Thode, Tramping Lake, Tugaske, Vanscoy,
Wiseton.
DIVISION FIVE (5)
Cities: Melfort, Prince Albert.
Towns: Arborfield, Birch
Hills, Bruno, Carrot River, Choiceland, Cudworth, Hudson Bay, Humboldt, Kelvington,
Kinistino, Naicam, Nipawin, Porcupine Plain, Rose Valley, Star City, Tisdale,
Wakaw, Watson.
Villages: Albertville,
Annaheim, Archerwill, Aylsham, Beatty, Bjorkdale, Candle Lake, Christopher
Lake, Codette, Domremy, Endeavor, Englefeld, Fosston, Lake Lenore, Love,
Meacham, Meath Park, Middle Lake, Mistatim, Muenster, Paddockwood, Pilger,
Pleasantdale, Prud’homme, Quill Lake, Ridgedale, Smeaton, Spalding, St.
Benedict, St. Brieux, St. Gregor, St. Louis, Tobin Lake, Valparaiso, Wakaw
Lake, Weekes, Weirdale, Weldon, White Fox, Yellow Creek, Zenon Park.
DIVISION SIX (6)
Cities: Lloydminister, North Battleford.
Towns: Battleford, Big River, Blaine Lake, Cut
Knife, Dalmeny, Duck Lake, Hafford, Hague, Langham, Lashburn, Macklin,
Maidstone, Martensville, Meadow Lake, Radisson, Rosthern, Scott, Shellbrook,
Spiritwood, St. Walburg, Turtleford, Vonda, Waldheim, Warman, Wilkie.
Villages: Aberdeen, Adanac, Alvena, Aquadeo, Arelee,
Borden, Cando, Canwood, Chitek Lake, Cochin, Debden, Denholm, Dorintosh, Echo
Bay, Edam, Evesham, Glaslyn, Goodsoil, Greig Lake, Hepburn, Kivimaa-Moonlight
Bay, Krydor, Laird, Leask, Leoville, Loon Lake, Makwa, Marcelin, Marsden,
Marshall, Maymont, Medstead, Meota, Mervin, Metinota, Neilburg, Paradise Hill, Osler, Parkside,
Paynton, Pebble Baye, Pierceland,
Rabbit Lake, Richard, Rockhaven, Ruddell, Senlac, Shell Lake, Speers, Spruce
Lake, Sunset View Beach, Vawn, Waseca.
DIVISION SEVEN (7)
Towns: Creighton, La Ronge.
Northern Villages: Air Ronge, Beauval, Buffalo Narrows, Cole
Bay, Cumberland House, Denare Beach, Green Lake, Ile A La Crosse, Jans Bay, La
Loche, Pelican Narrows, Pinehouse Lake, Sandy Bay.
Northern Hamlets: Dore Lake, Michel Village, Missinipe,
Patuanak, Stony Rapids, St. George’s Hill, Timber Bay, Turnor Lake, Weyakwin.
VI. ELECTION OF OFFICERS
23. The
officers of the Association shall consist of a President, a Vice-President, a
Executive Director and Directors who, together with the ex-officio members
hereinafter referred to, shall constitute the Executive Board of the
Association. The ex-officio members on the Executive Board shall be: (1) The
immediate Past President of the Association. (2) The incumbent for the time
being of the Office of President of the Saskatchewan Urban Municipalities
Association. (3) A representative of
the associate members of the Association elected at the Annual Convention.
24. a) The
President shall be elected at large by the Annual Convention by members in
attendance who are members of the Association
in good standing and shall hold office for two years until their duly elected
successor has been elected.
b) The
Vice-President shall be elected at large at the Annual Convention by members
in attendance who are members of the Association
in good standing and shall hold office for one year until their duly elected
successor has been elected.
25. The
Directors elected for the even numbered Division and the election first held
after coming into force of this bylaw shall hold office for only one year and
thereafter shall be elected every two years alternating with the odd numbered
Divisions.
26. Subject to
Section 32, where a Director or other elected officer of the Association ceases
to be member in good standing in the Association before his/her term of office
has expired, his/her office shall be declared vacant. In the case of a Director, a new election shall be called.
27. Subject to
Section 32, where a Director ceases to be an Administrator for an Urban
Municipality in the Division for which he/she was elected his/her office as
Director shall be declared vacant and an election shall be held to fill the
unexpired portion of the term of office which has been declared vacant.
28 (a) All elections of officers to the Executive
board of the Association shall be by ballot or by a show of hands. A majority
of votes shall decide any elections.
(b)
Notwithstanding subsection (a) a new
election to fill the unexpired term of office for a Director may be by mail-in
ballots.
29. Scrutineers
may be appointed by the Chairman at any election and any member in good
standing who is not a candidate may be appointed a scrutineer. Scrutineers shall report the names of the
successful candidates but, unless the Convention otherwise decides, they shall
not report the number of votes cast for any candidate.
30. The Annual
Convention may elect honorary Presidents and honorary Vice-Presidents who shall
hold office at the pleasure of the Convention.
31. When a
Director or other official of this Association consents to become a candidate
for election either as a member of the Legislature or Parliament he shall
resign from his office in the Association at the next ensuing Annual Convention
or upon his election whichever event occurs first, and no sitting member of the
Legislature or Parliament may seek election to the Executive of the
Association.
32. Notwithstanding Section 26&27, where a
Director’s seat on the Executive Board becomes vacant on or after January 1 of
the year in which the Director’s term of office expires, the Executive may: (a)
proceed to fill the vacancy in accordance with those Sections, (b) decide not
to fill the vacancy until the next Annual Convention.
URBAN MUNICIPAL ADMINISTRATORS ASSOCIATION OF SASKATCHEWAN
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33. If a
member of the Executive Board is convicted of an offense against the Criminal
Code of Canada or if his name for any other reason is struck from the register,
or if he ceases to be a member of the Association, his office shall forthwith
be declared vacant.
VII. EXECUTIVE BOARD – POWERS AND DUTIES
34. The
Executive Board shall conduct and administer the affairs of the Association on
behalf of the Association.
35. The Executive
Board shall meet at the close of each Convention to transact and consider the
business of the Association. There
shall be appointed at this meeting the Executive Director of the Association
who shall be a member in good standing of the Association. The Executive Director shall be paid such
remuneration for his services as the Executive Board from time to time decides.
36. The
Executive Board shall also meet at such times as the President may direct.
37. A meeting
of the Executive Board may be called at any time by the president, or the
Vice-President acting in place and stead of the President, or by majority of
the Executive Board by sending to each member of the Executive Board at his
last address by post notice calling such meeting not less than 7 days before
the date of such meeting. Such notice
shall state the place and date of meeting and the substance of the business to
be brought before it.
38. Meeting of the Executive Board shall be held as
often as the business of the Association requires the same to be held.
39. A majority
of members of the Executive Board shall constitute a quorum at a meeting of the
Executive Board. All members of the
Executive Board except the Executive Director shall vote and all questions at
such meeting shall be decided by a majority of votes. In the event of an equality of votes, the question shall be
decided in the negative. No seconders
shall be required for any motion.
40. Members of
the Executive Board shall be paid their reasonable expenses in going to, remaining
at, and returning from meetings of the Executive Board and in addition a per
diem allowance in such amount as the Executive Board shall consider reasonable
in the circumstances.
41. No member
shall publish or cause to be published any matter concerning the Association
which is still under consideration of the Association.
42. No document or agreement in writing affecting the
Association is legal unless executed under the seal of the Association,
attested by signatures of its proper officers authorised in that behalf, save
and except that all promissory notes given by the Association to its bank may
be executed under the signature of the President or Vice-President and
Executive Director and may be removed from time to time as the circumstances
shall require and that all cheques issued on the Association’s bank shall be
signed by the Executive Director and countersigned by the President or
Vice-President.
43. The
Executive Board shall appoint an auditor who shall be a member of the Institute
of Chartered Accountants of Saskatchewan to prepare the annual audit of the
books of the Association.
VIII. DUTIES OF OFFICERS
44. The
President shall be an ex-officio member of all special or standing committees
of the Association. He shall, when
present, preside at all meetings of the Executive Board. In the case of the absence of the President,
the Vice-President shall act in his place and stead, and in the event that the
office of President shall become vacant, the Vice-President shall act in his
place and stead until the next Annual Convention of the Association. In the event the office of Vice-president
also becomes vacant the Executive shall appoint one of its members to act in
that place until the next Annual Convention.
45. The
President shall cause to be submitted to the Annual Convention a report on the
affairs of the Association.
46. It shall
be the duty of the Executive Director to call and attend all meetings of the
Association and of the Executive Board, and to keep a full and correct record
of proceedings in the minute book of the Association.
URBAN MUNICIPAL ADMINISTRATORS ASSOCIATION OF SASKATCHEWAN
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47. The Executive Director shall receive all monies paid
to the Association and shall be responsible for the deposit of the same to the
credit of the Association in such bank as the Executive Board may from time to
time designate.
48. The
Executive Director shall fully and properly account for the funds of the
Association and shall present to the Executive Board a statement duly audited
by the auditor of the Association in time for transmission to the Annual
Convention.
49. The fiscal
year of the Association shall be from the 1st day of January to the 31st day of
December in every year. The Executive
Director shall furnish to the Association at its expense a guarantee and
fidelity bond acceptable to the Executive Board for the due and faithful
discharge of his duties.
50. The
Executive Director shall have custody of all correspondence, all documents and
records of the Association and shall perform all such duties as the Executive
Board may from time to time require him to perform.
51. A Director shall:
a) Call at
least one meeting in the Division each year.
b)
Act as a Liaison Officer between the Board and the Division and bring matters
of concern from the Executive to the Division and from the Division to the
Executive.
c) Actively
promote the Association within the Division.
d) Work for a
complete membership in the Division.
e) Encourage
the sharing of education and mutual support.
f)
Bring to the attention of the Disciplinary Committee any person in violation of
the Association’s Bylaws and/or Urban Municipality Act or the Northern
Municipalities Act who is employed within the Division.
IX. DISCIPLINARY POWERS
52. There
shall be and there is hereby created a Committee of the Executive Board to be
known as the “Disciplinary Committee.”
53. The
Disciplinary Committee shall consist of any three members of the Executive
Board of the Association who shall be appointed by the President or in the
absence of the President or his inability to act, by the Vice-President.
54. The
Disciplinary Committee shall have and exercise all the disciplinary powers of
the Executive Board under the provisions of the Urban Municipal Administrators’
Act.
55. For the better understanding of these bylaws
the Code of Ethics appearing in Schedule
“A”
hereof is approved as constituting regulations regarding professional practice;
the breach of which may render the offending member liable to such disciplinary
measures as the Executive Board of the Association may consider appropriate,
either by way of suspension, expulsion or discipline, provided that the said
Code of Ethics is in no way intended to limit the power of the Executive Board
to deal with any case of alleged misconduct which may arise, whether not specifically stated herein.
X. CONDUCT OF CONVENTION
56. A
Convention of the Association shall be held once every calendar year at a place
and on dates determined by the Executive Board.
57. Three
weeks notice of the time and place of the Annual Convention shall be sent by
ordinary post to every member at his last postal address as shown by the
records of the Executive Director of the Association.
58. All
members of the Association in good standing on the date of the opening of the
Convention and no others, shall be entitled to vote thereat.
59. Except
with unanimous consent of the Convention, no amendment to the Association’s
Bylaws shall be proposed or introduced by which notice was not received by the
Executive Director at least six weeks prior to the Convention. The vote of at least two-thirds of the
members in good standing and voting shall be required to carry a resolution
amending the Association’s Bylaws.
URBAN MUNICIPAL ADMINISTRATORS ASSOCIATION OF SASKATCHEWAN
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60. Resolutions
presented to the Convention shall be submitted in writing by a member in good
standing and shall bear thereon the name or names of the sponsors thereof who
shall also be members in good standing of the Association. No seconders to any motion shall be required.
61. Voting in
Convention shall be by ballot or show of hands, as the Convention may
decide. Except where otherwise provided
by Bylaw, questions shall be decided by a majority of votes.
62. The order
of business at the Annual Convention shall be in accordance with the program
prepared by the Executive Board.
63. Except by
permission of the presiding Officer no member shall be permitted to speak or to
introduce a motion, provided, however, that a member shall not require the
permission of the presiding Officer where his purpose is to ask a question and
in every such case the question shall be framed in as concise and succinct form
as the nature of the case permits.
Provided further that the right to ask questions without permission of
the presiding Officer shall not be used for the purpose of circumventing the
power of the presiding Officer relating to the conduct of the Convention.
64. Except by
permission granted by a vote of the Convention no member shall speak more than
once and for longer than 5 minutes on a resolution except the mover of a
resolution who may speak in rebuttal at the end of debate on the resolution
moved by him.
65. When a
question is under debate no motion shall be in order except a motion to
adjourn, postpone consideration, or amend.
These motions as between themselves shall take precedence in the order
mentioned, and the first two shall be decided on the question being put without
debate.
66. All motions or amendments shall be put to the
Convention by the presiding Officer who shall first ask, “Are you ready for the
question?”
XI. MISCELLANEOUS
67. Bylaws number 1, 2 ,3, 4, 5, 6, 7, 8, 9,10,11,12 and
13 are hereby repealed.
68. Coming Into Force.
(1) This Bylaw shall come into force and take effect upon its
date of adoption.
SCHEDULE “A”
BYLAW NO. 1/00
Page 1
The conduct of every
member of the Urban Municipal Administrators’ Association of Saskatchewan shall
be governed by the Code of Ethics pursuant to the provisions of Section 36(2)
of the Urban Municipal Administrators’ Act.
1.
CODE OF ETHICS:
(1)
Be dedicated to concepts of effective and democratic local government by
responsible elected officials and believe that professional general administration
is essential to the achievement of this objective.
(2)
Affirm the dignity and worth of the services rendered by government and
maintain a constructive, creative and practical attitude toward municipal local
government, and a deep sense of social responsibility as a trusted public
servant.
(3)
Be dedicated to the highest ideals of honor and integrity in all public and
personal relationships in order that the members may merit the respect and
confidence of the elected officials, of other officials and employees, and of
the public.
(4)
Recognize that the chief function of local government at all times is to serve
the best interest of all the people.
(5)
Submit policy proposals to elected officials, provide them with facts and
advice on matters of policy as a basis for making decisions and setting
community goals, and uphold and implement municipal policies adopted by elected
officials.
(6)
Recognize that elected representatives of the people are entitled to the credit
for the establishment of municipal policies, responsibility for policy
execution rests with the members.
(7)
Refrain from participation in the election of members of the employing
legislative body, and from all other political activities which would impair
performance as a professional administrator.
(8)
Keep the community informed on municipal affairs; encourage communication
between the citizens and all municipal officers; emphasize friendly and
courteous service to the public; seek to improve the quality and image of
public service.
(9)
Resist any encroachment on professional responsibilities believing the member
should be free to carry out official policies on the basis of principal and
justice.
(10)
Handle all matters of personnel on the basis of merit so that fairness and
impartiality govern a member’s decisions pertaining to appointments, pay
adjustments, promotions and discipline.
(11) Seek no favor; believe that personal
aggrandizement or profit secured by confidential information or misuse of
public time is dishonest.
(12) Guidelines for the Code of Ethics is outlined
on a schedule attached hereto and marked “Appendix A”.
(13) Procedure for enforcement of the Code of Ethics
is as per the Urban Municipal Administrators’ Act.
SCHEDULE
“A”
BYLAW NO. 1/00
Page 2
2. GUIDELINES
FOR THE CODE OF ETHICS
(1)
Advice to Officials of Other Municipalities:
When members advise and respond to inquiries from elected or appointed
officials of other municipalities they should inform the Administrator of that
community. Members shall refrain from
any attempt to injure falsely or maliciously; directly or indirectly, the
professional reputation of a member of the Association.
(2)
public Confidence: Members shall
conduct themselves so as to maintain public confidence in their profession, their
local government and their performance of the public trust.
(3)
Impression of Influence: Members shall conduct their official and personal
affairs in such a manner so as to give clear impression they cannot be
improperly influenced in the performance of their official duties.
(4)
Credentials: An application for
employment should be complete and accurate as to all pertinent details of
education, experience and personal history.
(5) Seeking Employment;
(a)
Qualifications: Members should seek an administrative position based on their
education, experience and other relevant administrative qualifications.
(b)
Professional Respect: Members, in seeking an administrative position should
show professional respect for persons formally holding the position or others
that might be applying for the same position.
Professional does not preclude honest difference of opinion; it does
preclude attacking a person’s motives or integrity in order to be appointed to
a position.
(
c) Members Shall Refrain From: Seeking
employment within a municipality when the existing vacancy appears to have
arisen through the failure of such urban municipality to pay or offer to pay a
fair and reasonable salary. Members
shall refrain from any attempt to supplant a fellow member.
(d) Multi-Municipalities; members shall refrain from
accepting the position of Administrator or Clerk of more than one urban
municipality at anyone time without the written approval of the Executive Board
of this Association.
(6)
Elections of Council Members: Members should maintain reputation for serving
equally and impartially all members of the council of the municipality they
serve, regardless of party. To this
end, they should not engage in active participation in the election campaign on
behalf of or in opposition to candidates for council.
(7)
Other Elections: Members share with their fellow citizens the right and
responsibility to exercise there franchise and voice their opinion on public
issues.
(8)
Investments in Conflict with Official Duties: Members should not invest or hold
any investment directly or indirectly in any financial business, commercial or
other private transaction which creates a conflict with their official duties.
(9)
Confidential Information: Members should not disclose to others, or use to
further their personal interest, confidential information acquired by them in
the course of their official duties.
(10) Private
Employment:
(a)
Members should not engage in, solicit, negotiate for, or promise to accept
private employment or render services for private interests or conduct a
private business when such employment, services or business creates a conflict
with or impairs the proper discharge of their official duties.
(b)
Teaching, lecturing, writing or consulting are typical activities which may not
involve conflict of interest or impair the proper discharge of their official
duties. Prior notification of the
governing body is appropriate in all cases of outside employment.
(11)
Representation: Members should not use their positions to represent any outside
public interest before any agency, public or private, except with the authorization
or at the direction of the council of the municipality they serve.
