MINUTES OF THE URBAN MUNICIPAL ADMINISTRATORS ASSOCIATION OF SASKATCHEWAN EXECUTIVE MEETING HELD AT THE BOARD ROOM OF THE RAMADA HOTEL IN REGINA ON

NOVEMBER 20, 1999.

PRESENT
Pres- Jim Toye
VicePres- Phil Boivin
Past Pres- John Wade
Directors- Mark Dubkowski, Colleen Digness, Tim Leson, Kim Gartner, Jack Klamot, Pat Dergousoff, Beverly Wheeler
Executive Director- Richard Dolezsar
MEPP- Kent Walde, Brian Sych
SUMA- Mike Badham, Keith Schneider
SMACH- Paul Raths

CALL TO ORDER
Pres Toye called the meeting to order at 9:00 a.m. AGENDA 92-99. KLAMOT: That the agenda be adopted as amended. CARRIED

PRESIDENT’S REMARKS
-Will attend Minister’s Reception in December.
-Will attend SUMA December meeting.
-Have received request from SUMA for a list of backup Administrators for fill in. -Retired Administrators -Competent, certified office personnel
-Time for Strategic Plan Review next meeting.
-CAMA - Workforce Literacy Program.

PRESIDENT’S REPORT
93-99. DIGNESS: That we acknowledge the President’s Report. CARRIED

MEPP DELEGATION
Kent Walde - Executive Director, Municipal Employees Pension Plan.
Brian Sych - UMAAS representative on the MEPP Board.
-MEPP has increased consultations with members.
-1998 Surplus in Plan in excess of what is allowed under Income Tax Act.
-Surplus is subsidizing premiums.
-Discussion on non permanent employees and overtime.
-Plan improvements have received support from membership and will be put forward.
-Administration changes coming up Re: potential hours and hourly rates.
-Employer manual on compact disc is upcoming.
-Communications officer for employee or regional seminars is available.
-Review of buy back provisions.

SUMA DELEGATION
Mike Badham, President
Keith Schneider, Executive Director
Issues Discussed:
-Daylight savings time- possible 1% power reduction.
-Policing costs - analysis continues.
-Farm Crisis - SUMA involvement.
-Rescue Vehicle Fund - SGI position.
-Infrastructure Fund -Support Core Infrastructure. -Good feedback from current Minister, Clay Serby.
-Municipal Insurance Program - SGI has developed new Insurance Program.
SUMA looking at proposals right now. Will ask delegates at Convention for continuation of process from Request For Proposal stage.
-Interactive Program on Tax Moduling for 2001 may be coordinated by SUMA.

SMACH DELEGATION
Paul Raths, Acting Executive Director, Community Support Services Branch.
-Regrets from Deputy Minister Ken Pontikes.
-New Minister well positioned in Cabinet and Treasury Board.
-Possible Interim Report from Task Force.
-Reassessment - Timing problem relating to city assessments, modelling and setting of tax policies by SMACH.
-Big issue to get Federal Gov’t back into Infrastructure Funding.
-Summary of proposed Amendments to Municipal Acts presented.

MINUTES
94-99. WADE: That the minutes of the September 18, 1999 Executive meeting be approved. CARRIED

SCHOLARSHIP PROGRAM
President Toye reported on applications received and the awarding of the Schol- arship Program to Kim Hauta of Leader.

CONVENTION SITE
95-99. DIGNESS: That the 2000 Convention site be the Saskatoon Travelodge, subject to final negotiation of contract by the Executive Director. CARRIED

EXECUTIVE DIRECTOR/ADMINISTRATIVE ASSISTANT CONTRACTS
96-99. KLAMOT: That we renew the contracts with the Executive Director, Richard Dolezsar and Administrative Assistant, Eileen Danyluk and that the contracts be increased to $500 per month respectively effective October 1, 1999 to December 31, 2000. CARRIED

RECOMMENDATIONS OF ADMINISTRATION COMMITTEE
97-99. LESON: That we accept the following recommendations from the Administration Committee respecting the evaluation and job description as follows:
- On the Executive Director Annual Evaluation under the Financial Section: -delete “ current financial reports presented monthly” and have it read “current financial reports presented at every regularly scheduled Executive Meeting”.
- Adding a new Section C on publicity to read as follows:
C. PUBLICITY
1.To assist as requested or required by the Executive with the preparation of press releases and other relevant reports to be released by the President and/or Executive to various Government Agencies and/or news media.
2. To represent the Executive of the Association when delegated to do so.
3. To promote and maintain a liaison with Executive Directors of other similar organizations within the Province as well as those of neighboring Provinces and senior officials of various Provincial Departments and related Agencies.

2000 BUDGET
98-99. BOIVIN: That the 2000 Budget be adopted as annexed hereto and forming a part of these minutes. CARRIED

MEMBERSHIP FEES
99-99. KLAMOT: That the 2000 membership fees remain at the same level as 1999. CARRIED

ADVANCED CERTIFICATION
100-99. GARTNER: That the following persons be appointed to the Advanced Certification Committee: President Jim Toye Past President John Wade CARRIED

JUNIOR LGA-SCHOLARSHIIP
101-99. WADE: That we table the proposal for a Junior LGA Scholarship pending refinement of the proposal. CARRIED

SALARY GUIDELINE 102-99. DIGNESS: That the 2000 Salary Guideline be adopted as amended. CARRIED

POLICY MANUAL UPDATES
103-99. DIGNESS: That the Policy Manual changes recommended by the Admin- istration Committee be adopted and revision be distributed. CARRIED

SAMA-URBAN ADVISORY COMMITTEE
104-99. WADE: That we acknowledge the Report on the October 12, 1999 SAMA Urban Advisory Committee meeting as presented by Director Dergousoff. CARRIED

COMMUNILINK
105-99. KLAMOT: That we acknowledge the Report by Director Boivin on the ComMuniLink Project relating to Geographical Information Systems. CARRIED

TECHNOLOGY 106-99. KLAMOT: That we advise the Sk. Urban Municipalities Association that Director Pat Dergousoff and Vice President Phil Boivin will form our Technology Committee to work in conjunction with S.U.M.A. Projects. CARRIED

“D”,”C”/STANDARD CERTIFICATES
107-99. BOIVIN: That we recommend to the Board of Examiners that when re- quested a Standard Certificate be issued to replace existing “D” or “C” and an appropriate Administration Fee be charged as set by the Board of Examiners. CARRIED

DIRECT SELLERS FEES
108-99. LESON: That we acknowledge correspondence relating to Direct Sellers Fees and recommend fees and regulations be changed as proposed by Saskatchewan Justice. CARRIED

MEMBERSHIP FORMATS Discussion on Membership formats and voting rights will be placed on the next Agenda.

DIVISION 6-REGIONAL MEETING
109-99. GARTNER: That we acknowledge the September 28, 1999 Division 6 Regional Meeting Report. CARRIED

DIVISION 1-REGIONAL MEETING
110-99. KLAMOT: That we acknowledge the October 25, 1999 Division 1 Regional Meeting Report. CARRIED

CORRESPONDENCE 111-99. BOIVIN: That the correspondence be acknowledged and filed. CARRIED

ACCOUNTS

112-99. KLAMOT: That the following accounts be approved for payment. CARRIED

633 Radisson Hotel Exec Meeting 2488.61
634 Sk Power Phone 21.13
635 Kyle’s Custom Computers Support 48.15
636 Rick Dolezsar Honorarium 425.00
637 Eileen Danyluk Honorarium 425.00
638 Dataport Website 535.00
639 Sk Power Phone 122.90
640 Jim Toye Electronic Counting Meeting 351.79
641 DacEasy Canada Accounting Update to Y2K 349.60
642 Eileen Danyluk Service & parts on laptop 138.03
643 Town of Choiceland Phone & Fax 36.21
644 The Badge Maker Name Badges 34.21
645 Colleen Digness Exec Meeting 108.80
646 Jim Toye Exec Meeting 383.13
647 Brian Sych MEPP representative 40.00
648 Pat Dergousoff Exec Meeting 386.95
649 Pat Dergousoff SAMA Urban Advisory Committee Meeting 244.66
650 Rick Dolezsar Exec Meeting 310.10
651 Mark Dubkowski Exec Meeting 264.00
652 John Wade Exec Meeting 482.48
653 Tim Leson Exec Meeting 320.44
654 Kim Gartner Exec Meeting 402.00
655 Phil Boivin Exec Meeting 177.60
656 Jack Klamot Exec Meeting 194.91
657 Town of Assiniboia Postage 45.95
658 Bev Wheeler Exec Meeting 580.02
659 Larry Lang Wood Pens 149.16
660 Rick Dolezsar Honorarium 575.00
661 Eileen Danyluk Honorarium 575.00
662 Ramada Hotel Exec Meeting 1915.46
663 Sk Power Phone 40.66
664 Jim Toye SUMA-Xmas Reception 482.97

FINANCIAL STATEMENT
113-99. KLAMOT: That the Financial Statement for the period ended September 30, 1999 be accepted. CARRIED

NEXT MEETINGS
114-99. DERGOUSOFF: That the January 30th, 2000 meeting be held at 9:00 a.m. at the Ramada Hotel in Regina and, that the March 31st and April 1st, 2000 meeting be held at the Saskatoon Travel- odge. CARRIED

ADJOURNMENT

115-99. BOIVIN: That we do now adjourn at 3:30 p.m. CARRIED

_____________________________________ PRESIDENT

_____________________________________ EXECUTIVE DIRECTOR