PRESENT
Pres- Phil Boivin
VicePres- Jack Klamot
Past Pres- Jim Toye
Directors- Mark Dubkowski, Colleen Digness, Sheila Leurer, Elwood Hennings, Kim Gartner, Tim Leson, Michael Hotsko
Executive Director- Richard Dolezsar
ABSENT
Director- Wanda McGonigal

CALL TO ORDER
President Phil Boivin called the meeting to order at 9:00 a.m.

AGENDA
66-00. KLAMOT: That the Agenda be adopted as amended.
CARRIED

MINUTES
67-00. GARTNER: That we approve the minutes of the June 6th and 9th, 2000 Executive meetings. CARRIED

FINANCIAL STATEMENT
68-00. DUBKOWSKI: That we accept the Financial Statement for the period ended August 31, 2000. CARRIED

2000 CONVENTION EVALUTION
The 2000 Convention evaluation summary was reviewed.

2001 CONVENTION SITE
69-00. TOYE: That the 2001 UMAAS Convention be held in Regina and we begin negotiations with the Travelodge on South Albert Street.
CARRIED

LEGISLATIVE CHANGES- ASSOCIATE MEMBERS VOTING RIGHTS
70-00. KLAMOT: That we request the appropriate legislative changes in the Urban Municipal Administrators’ Act to provide voting rights to Associate members at the annual Convention.
CARRIED

FIRE CHARGES-UMA SECTION 136(2)(b)
71-00. DUBKOWSKI: That we refer Convention resolution No. 5 RE: Fire Charges under the Urban Municipal Administrators’ Act to SUMA
CARRIED

WEBSITE MAINTENANCE
72-00. HENNINGS: That we give Jim Mason a deadline of October 31st to complete contract obligations relating to Website setup.
CARRIED

BOARD OF EXAMINERS’ REPORT
73-00. HOTSKO: That we acknowledge the Board of Examiners’ Report as provided by President Boivin.
CARRIED

CITY OFFICIALS-LEGISLATIVE RENEWAL COM.-
74-00. DUBKOWSKI: That we acknowledge Reports on City Officials meetings relating to legislative renewal.
CARRIED

REASSESSMENT REVIEW COMMITTEE
75-00. GARTNER: That we acknowledge Reports on June 6th and July 12th meetings of the Reassessment Review Committee.
CARRIED

SUMA GROUP PURCHASING COMMITTEE-
76-00. KLAMOT: That we acknowledge the Report from Vice Pres Klamot relating to the SUMA Group Purchasing Committee.
CARRIED

SUMA-CONFERENCE CALLS
77-00. LESON: That we acknowledge Report from President Boivin on SUMA Conference calls relating to the Municipal Roundtable and municipal reorganization.
CARRIED

COMMITTEE APPOINTMENTS
78-00. HENNINGS: That the Committee appointments as presented by President Boivin and as annexed hereto and forming a part of these minutes be approved.
CARRIED

ANNUAL REVIEW-EXEC.DIRECTOR/ADMIN ASSISTANT
79-00. GARTNER: That the annual review of the Executive Director . and Administrative Assistant’s Contracts be referred to the Administration Committee to report back to our November meeting.
CARRIED

2001 PRELIMINARY BUDGET
80-00. TOYE: That we acknowledge presentation of the 2001 preliminary Budget and the document be finalized at our November meeting.
CARRIED

LOCAL GOV’T LEADERSHIP PROGRAM-
81-00. TOYE: That we extend the deadline for applications under the UMAAS/SUMA Local Gov’t Leadership Program Scholarship to October 15, 2000.
CARRIED

JUNIOR LOCAL GOV’T SCHOLARSHIP PROGRAM
82-00. DIGNESS: That we proceed with three $400.00 Junior Local Gov’t Scholarships for the year 2001 as per Program details previously adopted.
CARRIED

SAMA-STAGGERED APPEAL DATE ISSUE
83-00. TOYE: That we support the recommendation made by the June 22, 2000 Adhoc Committee on the SAMA Staggered Appeal Date Issue.
CARRIED

ASSESSMENT APPEAL ISSUES
84-00. KLAMOT: That a letter be sent to Sk. Municipal Affairs, Culture and Housing and SAMA suggesting more emphasis on the responsibility of the Secretary of the Board of Revision to ensure the appeal issue is acceptable and adequately defined prior to acceptance.
CARRIED

CANADA/SASK INFRASTRUCTURE PROGRAM
85-00. DUBKOWSKI: That we acknowledge information provided by SUMA on the proposed Canada/Saskatchewan Infrastructure Program and respond to issues currently being considered by SUMA.
CARRIED

MEMBERSHIP REPORT 86-00. TOYE: That we acknowledge the Membership Report as of September 21, 2000 and proceed with disciplinary procedures required to achieve 100% compliance.
CARRIED

STRATEGIC PLAN REVIEW
87-00. TOYE: That we table the Strategic Plan review to the next meeting and Past President Toye will bring forward proposed changes for discussion at that time.
CARRIED

MAIL IN ELECTIONS POLICY
88-00. KLAMOT: That we adopt the policy presented by President Boivin related to “Mail In” elections.
CARRIED

DIVISION 1-BI ELECTION REPORT
89-00. LESON: That we accept the Report by Returning Officer Jim Toye relating to the Division 1 Bi Election whereby Returning Officer Toye declared Wanda McGonigal elected by acclamation. CARRIED

2001 SALARY GUIDELINE PROPOSAL
90-00. KLAMOT: That we increase the 2000 Salary Guideline by 4.1% for the year 2001 relative to the recent teachers settlement.
DEFEATED

2001 SALARY GUIDELINE ADJUSTMENT 3%
91-00. LESON: That the 2000 Salary Guideline be increased by 3% for the year 2001. CARRIED

SUMA-URBAN VOICE EDITORIALS
The schedule for submission of articles to the SUMA Urban Voice was reviewed.

CORRESPONDENCE 92-00. KLAMOT: That the correspondence be acknowledged and filed.
CARRIED

UMAAS EXECUTIVE-ALUMNI MEMBERSHIPS
93-00. TOYE: That Vice President Klamot bring a proposal to the next Executive meeting relating to UMAAS Alumni Membership and Con- vention participation.
CARRIED

ACCOUNTS
94-00. DIGNESS: That the following accounts be approved for payment:

781 Sk Power Phone 63.01
782 Kim Gartner Replacement 105.70
783 Glen Harbour Workshop Refund 25.00
784 Broadview Bowl Flowers 38.18
785 Western Development Museum Tour 399.54
786 JJRW Plaque 45.20
787 Northern Lites Courier Freight 8.26
788 Pineland Agencies Insurance 250.00
789 Town of Bengough Refund 90.95
790 Mossbank Refund 25.00
791 Travelodge Fraternals 954.85
792 Rick Dolezsar Honorarium 500.00
793 Eileen Danyluk Honorarium 500.00
794 Kim Gartner Travel 511.87
795 Post Review Ribbons 168.37
796 Rick Dolezsar Travel 308.68
797 North Star Trophies Past Pres Pins 84.57
798 Sk Power Phone 63.23
799 Rick Dolezsar Honorarium 500.00
800 Eileen Danyluk Honorarium 500.00
801 Sk. Power Phone 44.16
802 Town of Hudson Bay Copies,fax,phone,postage,office supp 3500.00
803 Stewart Mitchell Consulting Support 292.39
804 Post Review Newsletter 231.65
805 Rick Dolezsar Honorarium 500.00
806 Eileen Danyluk Honorarium 500.00
807 Sk Power Phone 56.98
808 Rick Dolezsar Travel 270.22
809 Michael Hotsko Travel 212.53
810 Tim Leson Travel 336.72
811 Jim Toye Travel 172.38
812 Jack Klamot Travel 290.46
813 Elwood Hennings Travel 473.52
814 Mark Dubkowski Travel 174.54
815 Kim Gartner Travel 203.30
816 Colleen Digness Travel 200.95
817 Phil Boivin Travel 494.14
818 Sheila Leurer Travel 272.76
CARRIED

NEXT MEETING DATE AND SITE
The next meeting will be held November 17th and 18th at the Regina Travelodge on South Albert Street.

ADJOURNMENT
95-00. HENNINGS: That we do now adjourn at 2:00 p.m.
CARRIED

_______________________________________ President

________________________________________ Executive Director